Annual Meeting and Monthly Board Meetings
The West Hampton Annual Property Owners Meeting was held Monday, January 23th 2023 from 7pm-9pm (EST).
Please Note that all of the West Hampton Monthly Board Meetings will occur on the Second Monday of the Month from 7:00pm - 9:00pm with the same Meting ID and Passcode. Starting in May 2021 the meetings will be hybrid -- in person at the clubhouse and online options will be offered.
The Meeting ID and Passcode will be sent to via email to all on our email list and to those whom directly request the information from (1) a board member or (2) the webmaster with verification of neighborhood homeownership.
As always volunteers are needed for the various committees and activities. Please reach out to a board member or committee member with questions or your volunteering aspirations.
Board Of Directors
The Board generally meets on the second Monday of the month. Special meetings or cancelled meetings are annouced via email (sign up!) and this website. The agenda for the upcoming meeting can be found on the Meeting Minutes page. The meeting minutes for the current year are posted to the Meeting Minutes page shortly thereafter. Previous years' meeting minutes are available on the Archives page.
President
Phil Ladin
678-571-8849
INFO@ladinlaw.com
Vice President
Steve Ryan
623-850-2262
ganuk94@comcast.n
Secretary
Finis McCarver
770-422-3255
finismccarver@comcast.net
Treasurer
Jeff Rooks
770-427-6171
rooks210@bellsouth.net
Director
Director
Director
Director
Google Calendar
West Hampton Sharks Summer Swim Team 2020!
Registration for the 2020 West Hampton Sharks swim team is now OPEN!
Coach
Laurel Belden
Coach
Stella Minter
Coach
Matthew Haley
Swim Team Registration
When registering multiple swimmers, use the prompt in the tip right side of the check-out page that says +Add Another Registration (written in blue). If you click on this prompt, you can register all of your swimmers without starting over each time. It will also ensure you get an automatic discount for multiple children. Make sure you check your child’s t-shirt size!
The link to register is: https://cui.active.com/sports-reg/login?a=c3a7f868-709a-4e24-81e8-f14edf4293c9
We will have SHARKS swim caps, string bags and water bottles for sale when the season starts!
Cost is $5 each!
Volunteer Sign ups
We are using sign up genius for volunteer committees again this year. Your swim team registration is not complete until BOTH parents have signed up for a volunteer committee. The volunteer committees are first come first serve. The link to sign up for volunteering is: https://www.signupgenius.com/go/5080D49A9AC22AAF85-west2
Closer to the start of the season you will be sent a second sign up genius to volunteer for individual shifts based on the meet schedule.
Volunteer Commitment
Each parent will continue to be expected to volunteer for 3-4 shifts per season. We will continue to enforce a $50 fine for EACH scheduled volunteer shift that is not worked. If you do not work your scheduled shift (OR PREARRANGE A VOLUNTEER SUB) I will collect the $50 fine before your swimmer is allowed to swim in the next meet. If you arrange to hire a volunteer sub or switch shifts with another committee member YOU MUST LET THE SWIM TEAM VOLUNTEER COORDINATOR KNOW! A list of volunteer subs will be provided by your committee chair closer to the start of the season. Volunteer subs are paid (by you) $30 per shift.
Team Swimsuits
The team swimsuit will stay the same this year. Team swimsuit fittings will be at the West Hampton Clubhouse with Friends Unlimited Swim Shop on TUESDAY, APRIL 14TH from 6:00 pm–8:00 pm. You may also purchase the team swimsuit online at http://store.swimshop1.com/west-hampton-sharks-swim-team-c184.aspx.
A couple of notes:
1) There's free shipping if you order by the cutoff date of April 14th. All orders placed by the cutoff are shipped in one shipment to the team coordinator. To get free shipping to the team by the cutoff, enter the coupon "westhampton" during checkout and shipping will be taken off. There is a shipping charge for delivery to a home address.
2) On the team's main page, don't be alarmed by suits of the "wrong" color. It's just the main image displayed for the item. The correct team color is shown when you click on the suit to start the order. You can only order the suit in your team color:
Important Dates
- April 14th - Team swimsuit fitting – 6:00 pm – 8:00 pm at the West Hampton Clubhouse
- May 11th - 1st day of practice (after school hours)
- May 17th - Mock Meet for swimmers ages 5-10 – time to be determined
- May 20th - Last day of school – no practice
- May 21st - Morning practice begins
- May 25th - Memorial Day – no practice
- May 26th - 1st swim meet
- June 8th - Team picture day - 9:00 am
- June 23rd - Last day of practice AND last swim meet
- June 25th - End of season party from 6:00 pm – 8:00 pm
Parent/Athlete Concussion Information Sheet *Required*
The Cobb Summer Swim League now requires that each swimmer has a Concussion Information Sheet signed and on file with their team in order to participate. Please print out, read, and sign a copy of the Concussion Info Sheet for each of your swimmers. If you have 3 swimmers, you will need 3 sheets. You may mail it to me at 370 Battle Woods Trail NW, Marietta, 30064, or give it to me the 1st day of practice. You must fill out a new form for each swimmer, each year.
Practice Schedule
Practice starts Monday, May 11th!
Before school lets out for the summer we will use the following schedule:
After School Hours (Monday – Thursday)
5-6 year olds 4:00 pm – 4:30 pm
7-8 year olds. 4:30 pm – 5:15 pm
9-10 year olds 5:15 pm – 6:00 pm
11-12 6:00 pm – 6:45 pm
13 + 6:45 pm - 7:30 pm
After the last day of school we will use the following schedule
Morning Hours (Monday, Tuesday, Thursday & Friday)
5-6 year olds 8:30 am – 9:00 am
7-8 year olds 9:00 am – 9:45 am
9-10 year olds 9:45 am – 10:30 am
11 -12 10:30 am – 11:15 am
13+ 11:15 am - 12:00 pm
Fun Swim Hours (Wednesday’s after a meet)
All swimmers 9:30 am – 10:30 am
SIBLINGS AND WEST HAMPTON RESIDENTS ARE WELCOME TO JOIN
Meet Schedule
Sunday, May 17th – Mock Meet for 6 – 10 YEAR OLD SWIMMERS ONLY
Tuesday, May 26th – West Hampton @ Walker’s Ridge
Tuesday, June 2th – West Hampton @ Camden Pointe
Tuesday, June 9th – Bentwater @ West Hampton
Tuesday, June 16th – West Hampton @ OakAmber
Tuesday, June 23th – Country Walk @ West Hampton
Thursday, June 25th – End of Season Party @ West Hampton
Directions to away meets will be emailed out the day before the meet.
We encourage all West Hampton Residents to come out for our home meets, eat at the Shark’s grill and cheer on our West Hampton Shark Swimmers!!!!
We are looking forward to a great 2020 season!! Please do not hesitate to contact me with any questions or concerns!
Dorothy Minter
GO SHARKS!!
Proposed Bylaw Ammendments
Voting for the below ammendments to the Bylaws for the Association will be held at the Annual Meeting. It is important that there be a quorum of 10% of eligible voters either in person and/or proxy ballot. A majority vote (51%) of those voting in person or by proxy is required to pass the Bylaw ammendments. To be an eligible voter you must be current in the payment of your association dues.
Item I.
Section 2.1 regarding the Number and Election of Directors shall include the following new provisions:
Directors shall be natural, adult who are also Members current in payment of assessments. Each Director must reside in the subdivision and be a Member or a spouse of a Member, provided, however, no person may serve on the Board at the same time with such person's spouse or any co-Owner of such person's Lot.
Item II.
Section 2.7 regarding Removal of Directors shall be deleted in its entirety and replaced by the following:
2.7 Removal of Directors. (i) BY MEMBERS; At any annual, regular or special meeting of the Association, Directors previously elected by the Members may be removed, with or without cause, by majority vote of all Members in good standing, and a successor may then be elected to fill the vacancy thus created. The notice of the meeting shall state that the purpose (or one of the purposes) of the meeting is the removal of a Director. A Director whose removal by the Members has been proposed shall be given an opportunity to be heard at the meeting. (ii) BY DIRECTORS; Any Director who has three (3) consecutive unexcused absences from meetings, or who is delinquent in payment of assessments for a period of more than 30 days, may be removed by majority vote of the remaining Directors.
Item III.
A new section 2.9 shall be added as follows:
2.9 Vacancies & Resignations. Vacancies on the Board caused by any reason, excluding the removal of a Director by vote of the Members under Section 2.7, shall be filled by appointment of the majority of the remaining Directors, but only as long as the vacancy(s) does not reduce the number of Directors below five. If the number of sitting Directors falls below the required minimum number of five, then a Member meeting will be held for the purpose of electing new Directors to the vacant seat(s). Each person so appointed or elected shall serve the unexpired portion of the term. Resignations of Directors need to be in writing or announced on the Board minutes, but do not need to be accepted by the Board to be effective.
Item IV.
The following provision shall be added to Section 3.1 regarding Officers:
An officer must also be a Director.
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